NUST United States Technology, Industry & Academic Network (NUSTIAN)
Article I. Name
The official name of the organization shall be Nustian United States Technology, Industry & Academic Network (NUSTIAN).
Article II. Purposes
The NUSTIAN is organized and operated exclusively for charitable, educational, scientific and literary purposes within the meaning of Section 501 (c) (3) of the Internal Revenue code and the regulations for the following purposes:
I. To build a spirit of active and creative social engagement, commitment and financial support for the huge National University of Sciences and Technology, Pakistan (NUST) alumni/ae base in the USA
II. promote the educational, professional, and social interests of its alumni residing in the USA
III. to strengthen the bond among alumni/ae and to provide services and support to alumni/ae, by fostering individual growth, enhancing ties among alum and to act as a coordinating organization with other groups (including non-alumni/ae groups) and NUST Alumni chapters around the world.
IV. facilitate/enable career advancement of its members through job fairs, resume workshops, job postings, providing and promoting mentorship opportunities, professional association and career development, lifelong learning, leadership, and fellowship among alumni by in-person or virtual meetup which may include but are not limited to
a. social and sporting events
b. communicating needs and news,
c. celebrating the innovative accomplishments
V. to make the success of members impactful for the broader community: locally, regionally, and globally.
VI. to leverage its resources, global presence, and dedication of successful professional alumni/ae for university outreach, to advise, and guide, the university administration and faculty in achieving their respective missions and goals by various initiatives such as
a. campus talks
b. workshops and seminars
c. various other areas of future research
VII. to add social and economic value to USA by providing better tools of innovation, self-improvement, mentorship, etc. through collaboration and pooling of alumni’s talent pool within USA and worldwide
VIII. to sponsor and support learning opportunities for its members as well as other NUST Alumni, faculty members and current students through various means including but not limited to scholarships, financial grants, exchange programs, sabbaticals, internships, and research positions.
Article III. Membership
Section 1. Alumni and Alumnae Members
I. NUSTIAN membership includes all NUST Colleges/Schools/Institutes/Center’s alumni who are USA Citizen, or legal residents and, or maintaining a lawful presence in USA. For the purposes of this constitution, an ‘alumnus’ is a person who has received a degree through any of the College/School/Institute/Center of NUST. Any such alumnus is automatically a member without need for any further application, election, or enrollment.
II. NUSTIAN will offer an honorary membership to all students who
graduated from NUST’s constituent Schools/ Colleges before NUST was chartered
and they are a USA Citizen, or a legal residents and or maintaining a lawful presence in USA.
III. NUST student, who transferred from NUST in good standing, may be
admitted as a member by the board of directors as a special case if he/she are a USA Citizen, or a legal residents and or maintaining a lawful presence in USA.
IV. The Current/Past teaching staff of all of College/School/Institute/Center of NUST shall be the ex-officio members of the organization, if they are a USA Citizen, or a legal residents and or maintaining a lawful presence in USA. They cannot be elected to an office bearing position.
V. Alumni/ae Members shall be entitled to vote for regional leads. Regional leads will serve on core team. Regional leads will be endorsed by existing board of Directors.
VI. Alumni/ae Members will elect the President and Secretary General of the organization as per the rules laid down in the bylaws/elections procedure.
VII. Members of the core team will endorse/vote for any amendments to this Constitution, shall be eligible for any position in board of directors. selected by the NUST Core Committee, and shall be entitled to such other privileges, if any, as may be provided for in this Constitution or the Bylaws.
Section 2. Associate Members
The following persons are Associate Members of the Organization:
I. A person who has been registered in a degree-granting program at the NUST Affiliate schools (for at least one semester) but who does not meet the criteria set forth in Section 1 and are are a USA Citizen, or a legal residents and or maintaining a lawful presence in USA.
II. Associate Members shall be entitled to the privileges of Alumni/ae Members as determined by the Board of Directors from time to time
Section 3. Honorary Members
I. Honorary Members shall be persons who, after nomination by an Alumni/ae Member, are determined by the Board of Directors to have rendered outstanding service to the Organization or the Institute and are then elected Honorary Members by the Board of Directors.
II. Honorary Members shall be entitled to the privileges of Alumni/ae Members as determined by the Board of Directors from time to time
Section 4. Members
Alumni/ae Members, Associate Members and Honorary Members shall collectively be referred to as “Members”. Members credentials may be verified by SG or anyone appointed by the President from NUST Office Pakistan.
Section 5. Members Suspension/Revoke
I. Member will be issued an official notice (via email) by SG on behalf of the President for explanation pertaining to any violation either pertaining to constitution/bylaws of the org or pending civil/criminal case.
II. Membership will immediately be revoked/suspended by President for violation of any clause mentioned in constitution and bylaws or Criminal/Civil.
III. In case of President of the organization , board of directors will seek explanation from President and if found guilty, simple majority vote can remove him from office.
Article IV. Powers; Proscribed Activities
I. The Organization is a nonprofit enterprise and, in furtherance of the purposes herein above set out, shall have the power to solicit, accept and receive funds from any person, organization or other entity, including but not limited to other charitable or educational organizations, profit-making corporations and individuals.
II. Consistent with the objective and purposes set forth herein above, the Organization may exercise all powers available to an organization under the General Laws of Arizona, subject to the restrictions, if any, contained in this Constitution.
III. The Organization shall exercise only such powers and shall conduct or carry on only such activities as are consistent with the exempt status of organizations described in Section 501 (c) (3), and no part of the net earnings of the Organization shall inure to the benefit of Board of directors, officer, or Member of the Organization, or to any individual.
IV. No substantial part of the activities of the Organization shall consist of carrying on propaganda, or otherwise attempting to influence legislation, and the Organization shall not in any manner participate in or intervene in (including by the publication or distribution of statements) any political campaign on behalf of any candidate for public office.
Article V. Dissolution
Upon the dissolution or termination of the Organization or the winding up of its affairs, the remaining assets of the Organization shall be distributed exclusively to organizations which then qualify as exempt organizations under Section 501 (c) (3), which are organized and operated for a purpose that is, in the discretion of the Board of Directors, found to be consistent with the purposes of the Organization, and no director, officer, or Member of the Organization or any individual shall be entitled to share in the distribution of any of the Organization’s assets upon dissolution of the Organization.
Article VI. Non-stock Organization
The Organization shall have no stock, and no dividends or pecuniary profits shall be declared or paid to the members, directors, or officers thereof or any other individual thereof.
Article VII. Bylaws; Board of Directors
I. The Organization shall have Bylaws. The Bylaws shall govern, in all respects, the operation of the Organization to the extent not inconsistent with this Constitution or any applicable law. The Board of Directors shall have the power to make, amend, and repeal the Bylaws, in whole or in part, in the manner provided for in the Bylaws.
II. The governing body of the Organization shall be the Board of Directors. Only legal resident Alumni/ae Members of the Organization residing in USA shall be eligible to serve as directors.
III. The Board of Directors shall consist of that number of persons specified by the Bylaws and shall be composed of
a. those Alumni/ae Members selected by the NUSTIAN Core Committee pursuant to the procedures specified in the Bylaws,
b. The immediate past Presidents, the President, General Secretary, and Treasurer.
IV. Each director shall serve a term as specified in the Bylaws.
V. The President-Select and his team shall be elected by all the members of the organization as per the procedures defined in bylaws/election cell.
VI. The duties, rights, responsibilities and privileges of the Board of Directors shall be as provided for in the Bylaws.
Article VIII. NUSTIAN Core Committee (NCC)
I. NCC shall be composed of that number of Alumni/ae Members specified in the Bylaws and as decided by Board of Directors
II. The members of the Committee shall be selected by the Board of Directors in accordance with the procedure specified in the Bylaws,
III. The Board of Director and Executive Committee members shall serve for a term of 2 year as specified in the Bylaws.
Article IX. Annual Fund
I. The organization shall sponsor the solicitation and collection of an Annual Fund each year for the benefit of the organization or as decided by board of directors in consultation with NCC.
II. The solicitation and collection of such Annual Fund shall be conducted as prescribed in the Bylaws.
Article X. Meetings
All meetings of the organization shall be held at such place, either within or without the state of Arizona or virtual meeting, as shall be designated from time to time by the Board of Directors. Special meetings of the organization may be called at any time by the
I. President or the Board of Directors and shall be so called at the request, in writing, of any three directors of the board entitled to vote at the meeting,
II. Or at the request in writing of 10% Alumni/ae Members of the NUSTIAN.
Article XI. Amendments
This Constitution may be amended in accordance with the following procedure:
I. Any proposed amendment must be presented in writing and approved by a three-quarters vote of the Board of Directors at two consecutive meetings of the Board. All the members need to vote. President will vote only to break the tie.
II. The General Secretary of the Organization will then present such proposed amendment so approved by the Board to be reviewed and voted by Core Committee for publication and/ or by mail. Three-quarter vote of the core committee is essential for any proposed amendment to become effective. All members need to vote. President will vote only to break a tie.
III. Such amendment will become effective on the 30th day after the date of such publication (as determined by the first mailing of such issue of Technology Review) (or successor),
IV. or such mailing, unless within such 30-day period, 50% Alumni/ae Members, by petition, require the Board of Directors to present the amendment to the full membership of the Organization for a vote.
V. If so required due to the presentation of a petition as described in the preceding paragraph, the proposed amendment shall be presented for such a vote by the General Secretary Emailing the proposed amendment to all Alumni/ae Members of the Organization with a notice specifying the time, which shall be not less than 30 days and not more than 60 days from the date upon which the notice is first emailed to the Alumni/ae Members, of the closing of the polls. In order to be counted, a vote for or against the proposed amendment must be replied to the General Secretary.
VI. The Board of Directors shall thereupon review all such Ballots and announce the result.
VII. A proposed amendment subject to vote by the Alumni/ae Membership as described in this paragraph will not become effective unless and until such proposed amendment is approved by a majority of the members voting (75%).
No amendment shall change the charitable objects or purposes of the organization or the disposition of its property on dissolution or shall otherwise be inconsistent with the status of an organization to which contributions are deductible for Federal income tax purposes or amend this Section.
The organization shall have, and may exercise in furtherance of its organizational name, the power:
I. to have perpetual succession in its name;
II. to sue and be sued;
III. to have a seal, which it may alter at pleasure;
IV. to elect or appoint directors, officers, and other agents, to fix their compensation and define their duties and obligations, and to indemnify such personnel;
V. to purchase, receive, take by grant, gift, device, bequest or otherwise, lease, or otherwise acquire, own, hold, improve, employ, use and otherwise deal in and with, real or personal property, or any interest therein, wherever situated;
VI. to sell, convey, lease, exchange, transfer or otherwise dispose of, mortgage, pledge, encumber or create a security interest in, all or any of its property, or any interest therein, wherever situated;
VII. to purchase, take, receive, subscribe for, or otherwise acquire, own, hold, vote, employ, sell, lend, lease, exchange, transfer, or otherwise dispose of, mortgage, pledge, use and otherwise deal in and with, bonds and other obligations, shares, or other securities or interests issued by others, whether engaged in similar or different business, governmental, or other activities;
VIII. to make contracts, give guarantees and incur liabilities, borrow money at such rates of interest as the Organization may determine, issue its notes, bonds, and other obligations, and secure any of its obligations by mortgage, pledge or encumbrance of, or security interest in, all or any of its property or any interest therein, wherever situated;
IX. to lend money, invest and reinvest its funds, and take and hold real and personal property as security for the payment of funds so loaned or invested;
X. to do business, carry on its operations, and have offices and exercise the powers granted by the General Laws of State of Arizona in any jurisdiction within or without the United States;
XI. to make donations, irrespective of the organization’s benefit, for the public welfare or for community fund, hospital, charitable, religious, educational, scientific, civic or similar purposes, or other national/international emergency in aid thereof;
XII. to be an incorporator of other corporations of any type or kind;
XIII. or to be a partner in any business enterprise that the Organization would have the power to conduct itself; and
XIV. to have and exercise all powers necessary or convenient to effect any or all of the purposes for which the organization is formed; provided that no such power shall be exercised in a manner inconsistent with the General Laws of the state of Arizona (or any state where it operates).
Article I. Name
The official name of the organization shall be Nustian United States Technology, Industry & Academic Network (NUSTIAN).
Article II. Members
The Association shall have such Alumni/ae Members, Associate Members, and Honorary Members with such privileges as are specified in the Association’s Constitution (the “Constitution”). Alumni/ae Members, Associate Members, and Honorary Members shall collectively be referred to as “Members”.
Article III. Board of Directors
Section 1. General Authority
The Board of Directors (the “Board”) shall guide the business and affairs of the Association.
Section 2. Number; Election; President
The Board shall shall be comprised of:
I. President (elected by the members in accordance with Article V below)
II. one immediate past presidents of the organization.
III. Secretary General.
IV. Treasurer of the Organization.
V. President in-waiting.
VI. President may appoint with concurrence of the board, VP Coordination, and one or two advisors (non-voting members) for a specific role.
Section 3. Term; Vacancies; Removal
I. Board directors shall (each) serve for a two-year term. At-large Directors shall each serve for a one-year term (or as approved by the board of directors).
II. No individual may serve as a President/SecretaryGeneral/Treasurer for sequential terms. After one term of service, and then a break of at least two year, an individual may serve as a President/SecretaryGeneral/Treasurer for a second term.
III. Any board member may be considered for another responsibility as defined in the constitution and bylaws.
IV. This process of service and break from service may be repeated indefinitely.
V. All terms shall commence on July 1 and end on June 30.
VI. The Board shall have the power to fill (for the then remaining term) all vacancies arising among the Directors.
VII. Any board member may be removed for any reason by a vote of three-fourths of the core committee.
VIII. Members organization can also bring a vote of no confidence against any Board member/ Core committee member.
IX. Members have to file the petition with at-least 10% members signatures
X. Within 30 days of the submission of the petition with Board of Directors, a no-confidence vote will be held. 75% votes of all eligible members are required for a successful no-confidence vote.
XI. In case of a vote against President, SG will assume the responsibilities of President.
XII. In case of a vote against President/SG then Treasurer will resume the responsibilities of President and nominate his SG until new elections are held.
XIII. In case of a vote against President/SG/Treasurer then Ex-President (Board member) will assume the role and immediately call for new elections to be held within 30 days.
XIV. President of the board cannot be from the same region consecutively.
Section 4. Meetings
The Board shall meet at least six times per year. Meetings of the Board may be held at such time and at such place as, from time to time, shall be determined by the Board.
Section 5. Responsibilities of Directors
I. All board members shall be responsible for staying informed about organization activities and exercising their best judgment on matters before them for the benefit of the organization and community.
II. Board and NCC members will be expected to serve on at least one committee, and to regularly attend meetings of the Board and such committee(s).
Section 6. Quorum; Required Vote; Participation in Meetings
I. A majority of the Board (i.e. 50% plus one), or committee thereof, shall constitute a quorum for the transaction of business at any meeting, and the act of a majority of the members present at any meeting at which there is a quorum shall be the act of the Board, or committee thereof, except as may be otherwise provided by these Bylaws or by the Constitution. In case of a tie in a vote by the Board, the President shall decide the outcome of the vote.
II. In case of a tie in a vote by a committee, the president of the committee shall decide the outcome of the vote.
III. Directors may participate in Board meetings by telephone conference, consistent with the Teleconference Policy of the Board as amended from time to time.
IV. Members of committees may also participate in committee meetings by teleconference, in the discretion of the President.
Article IV. Officers
Section 1. Number
The officers of the Association shall consist of a President, a President-Elect(in waiting), General Secretary, Treasurer and such other officers as determined, from time to time, by the Board of Directors
Section 2. President and President-elect
I. The organization shall elect a President and his panel in accordance with the provisions of Article V below.
II. The President shall serve as the President of the Board, shall set its agenda and shall lead Board meetings.
III. The President shall also be responsible for overseeing Board initiatives and shall serve as the organization’s representative for all inter/intra organization/institute initiatives in/outside USA.
IV. The President shall serve for a term of 2 year (First President of the organization and his team will serve for three years), or until his or her resignation or removal by the Board.
V. Each person elected to be President shall be elected at least one year in advance of assuming the position of President, and shall serve for one year as President-Elect before assuming the role of President.
VI. The President-Elect shall be responsible for learning the role of the President and considering long-term strategy issues in preparation for assuming the role of President.
Section 2 General Secretary(GS)
I. The President-Elect will pick the General Secretary/Senior Vice President before elections. He will serve at the discretion of the Board of Directors as the organization’s General Secretary as well as Senior Vice President of the Board.
II. The General Secretary shall be responsible for the day-to-day operation of the organization and for managing all committees and board affairs.
III. In case of unavailability of the President for any meeting/ decision, GS will assume the role of an acting President till the end of the term or for any particular meeting.
Section 3 Treasurer(VP)
I. The President-Elect will nominate a Treasurer before the elections. He will serve at the discretion of the Board of Directors as the organization’s treasurer as well as the Vice President of the Board.
II. The Treasurer will be responsible for all the financial matters of the organization and is expected to perform his duties with utmost integrity and transparency
III. Key responsibilities of Treasurer will include, but are not limited to,
a. Overseeing yearly audit and financial report (as mandated by 501c3) registration
b. Managing collected funds and overseeing disbursements
c. Providing quarterly financial reports to President, GS, and board, if there was fundraising in the preceding quarter (Quarters as defined earlier)
d. Maintaining the donor database and providing analytics/insights on donation trends
e. Ensuring receipts of donations are delivered to donors for tax purposes
IV. In case of unavailability of the President and GS for any meeting/ decision, Treasurer will assume the role of an acting President till the end of the term or for any particular meeting.
V. Finance team will be assisted by the regional leads or designated person nominate by regional leads and approved by the board of directors.
Section 4 Vice President Coordination
I. President will nominate VP Coordination on assumption of his role as a president.
II. VP Coordination will monitor the efforts on behalf of the BOD, beside he will reach out to all the members/non members residing in USA for active participation.
III. He will also coordinate, where required, on behalf of the BOD for various joint ventures between NUSTIAN, NAA and its Global Chapters, NUST and other organizations.
Article V. Election/ Committees of the Organization
Section 1. Appointment of Members and President; Terms/Election
I. Members meeting the criteria to be president and secretary general of the organization will contest the elections as a panel.
II. Current secretary general and other members of the election cell appointed by the board of directors will hold free and fair election process.
III. Election cell will comprise of current secretary general and member from each region.
IV. Regions are defined as NE, SW, SE, MW, SV, SoCal and NW USA. (may be revised based on Alum strength )
V. President elect and his panel will serve for a period of two years. First president and his team will serve for a period of three years.
VI. First such election will be held two year after official recognition of NUSTIAN as a 501C3 in Arizona.
Section 2. Standing Committees of the Organization
I. Finance Committee.
a. There shall be a Finance Committee lead by Treasurer. The Finance Committee will monitor spending and performance against the Association’s annual budget and will advise the Board on spending and budget issues.
b. Present quarterly report to BOD.
c. Establish guideline of transparency.
II. Academic Committee
a. VP Academic (VPA) nominated by the president will lead this team.
b. VPA will be responsible to coordinate research efforts between Schools in USA and NUST
c. He will be assisted by regional leads in determining talented individuals who can contribute towards NUST Pakistan
d. He will initiate a guest speaker at NUST
III. Industry Liaison Committee
a. VP Industry Liaison will lead this team.
b. Regional leads for Industry Liaison will be nominated by regional Presidents and they will get approval from Board of Directors and VP Industrial Liaison.
c. Team will be responsible for Tech Transfer to Pakistan, and identify industrial expert and create think tanks
d. Research internships, jobs , placement new graduates
IV. SVP Alumnae
a. SVP will be nominated by majority vote of Board of Directors.
b. she may also reach out to all the female spouses for active participation.
c. Identify scholarship opportunities, conferences and outreach initiatives focused on mentoring women.
d. Encourage and promote female participation in overall NUSTIAN organization.
Section 3. Special Committees
In addition to the standing committees specifically provided for in these Bylaws, the President, with the concurrence of the Board, shall have the power to appoint additional committees in his or her discretion to carry out the mission of the NUSTIAN.
Other Alumni/ae Communities or Groups Members of the organization residing in USA or having a special set of goals or interests may form an alumni/ae community or group, which, upon approval of the Board of Directors, shall be designated as a club or by another appropriate designation. Such groups shall be subject to the policies of the NUSTIAN.
Article VII. NUSTIAN Annual Fund
Section 1.Annual Fund
Section 2. Powers and Duties
Section 3. Meetings
Section 4. Sole Solicitation
Section 5. Institute Funds
Article VIII. Publications
Article IX. Amendments
a. Membership committee
b. Alumni Scholarship committee
c. Short term loan for graduate students in usa
d. Committee for conventions/get together/other meetings (Hotel selection, negotiation)
e. Committee for membership benefits
f. Committee for specialty networks
g. Committee for liaison with other professional organization
k. Communication committee
m. Ethics and grievance committee
t. Social welfare and disaster relief committee
u. Young graduate reach out committee
v. Jobs/internship/resume buildup committee